I use Fathom.ai properly every single day.
By John Aspinall ✱ · September 23, 2026 · Curated by George's Blog
I use Fathom.ai properly every single day.
You? Well, you are probably using it wrong.
Here's why:
Record the call.
Skim the summary.
Close the tab.
Sound familiar?
Yup.
Here is how I leverage that single recording in my business pairing this with my Grok, Anthropic & OpenAI tools:
Tasks, every hour.
⤷ A new call becomes a Todoist task. Each next step becomes a subtask with a link to that moment in the recording. Takeaways stay in the summary. Only the work moves, and someone else's next step stays off my list.
The follow-up, same day.
⤷ Each person on the call gets an email draft with their items, the recording, and the transcript. I read it, then I send it. If an item has no owner, it waits until I put a name on it.
The next call, before I join.
⤷ The last few recordings with that person come in with the email thread and the open tasks. One page: what they owe me, what I owe them, and what I am walking in to get. It shows up in Slack.
Promises that went quiet.
⤷ Once a week I sweep the last two weeks of calls. Their open items are things I am waiting on. Mine get checked against Todoist. Anything still hanging comes back with a chase note I can send.
Posts I already said out loud.
⤷ If I spend a minute on a call explaining how something works, that stretch of transcript becomes a LinkedIn draft, timestamp included. Client calls, cohort calls, sales calls. I check the line against the recording before it posts.
The cohort recap.
⤷ The replay, the email to the group, and the community post all come off that one recording.
The monthly report.
⤷ When a client asks what we did, the calls are the spine. Dates, decisions, and the work that shipped around them.
A new client.
⤷ The project board starts from the discovery call. The scope is what got said while the recording is still fresh.
You already spent the hour.
You pay for it again when you rebuild the call from memory three weeks later because nobody wrote down who owned the next step.
Which of these are you still doing by hand?